MiFILE Progress to Date
At the end of July the MiFILE program reached the milestone of 500,000 e-Filed documents across the five courts that are live: the 3rd Circuit Court (Wayne County), the 6th Circuit Court (Oakland County), the 13th Circuit Court (Antrim, Grand Traverse, and Leelanau Counties), the 16th Circuit Court (Macomb County), and the 20th Circuit Court (Ottawa County). As of August 31, 642,971 documents have been e-Filed across these five courts:
Model Courts Update
The MiFILE project continues to make progress as the program team collaborates with the three model courts to develop the expanded version of MiFILE that will serve as the standard model implemented across the state. The three model courts include the 22nd Circuit Court (Washtenaw County), the 37th District Court (Warren), and the Ottawa County Probate Court.
In September the program team will begin meeting with the three model courts on a monthly basis. The focus will first be on case management system (CMS) integration and additional pre-implementation activities, such as completing a readiness assessment that will provide an understanding of each court’s current technology landscape and business processes.
Advisory Workgroups Update
The program team has also been holding advisory workgroup sessions to receive input across various stakeholder groups in the following areas: pilot courts, appeals, and bulk filing. Workgroups have focused on the following:
- Pilot Courts – The Pilot Courts Workgroup was established to document and incorporate lessons learned and best practices from the pilot court implementations. This workgroup has been meeting since early spring and has focused on what did and did not work for the pilots, in the interest of helping to build a better standard solution. The group has provided input on e-mails generated to filers in MiFILE, process servers, issuing a summons, seals, order processing, electronic service, case evaluation, court reporter filings, clerk usability, forms, notes, and deleting cases. A survey will be sent out to the pilot and model courts to solicit input on standard filing types, rejection notices, seals, and nonpublic documents.
- Appeals – The Appeals Workgroup began in October 2017 to provide input on how the MiFILE system will work with the Court of Appeals and the Michigan Supreme Court. The group reviewed the court rules and processes to determine the best option for appellate practice within the MiFILE system. During this same time, SCAO analysts observed and met with individuals from the Court of Appeals and the Michigan Supreme Court to review internal processing. Analysts are drafting proposed revisions to the appellate court rules and business requirements and will present them at the next workgroup meeting.
- Bulk Filing – The bulk filing workgroup was established to inform the processes and system requirements around bulk filing. The Bulk Filing Workgroup met twice in May of 2018, first with court staff and then with law firms, to compile business requirements as they relate to bulk filing. SCAO is now working with ImageSoft to develop a bulk-filing process that will meet the needs of the stakeholders.