MiFILE Program Update and Highlights (from SCAO) – September 13, 2018

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MiFILE Progress to Date

At the end of July the MiFILE program reached the milestone of 500,000 e-Filed documents across the five courts that are live: the 3rd Circuit Court (Wayne County), the 6th Circuit Court (Oakland County), the 13th Circuit Court (Antrim, Grand Traverse, and Leelanau Counties), the 16th Circuit Court (Macomb County), and the 20th Circuit Court (Ottawa County). As of August 31, 642,971 documents have been e-Filed across these five courts:

Model Courts Update

The MiFILE project continues to make progress as the program team collaborates with the three model courts to develop the expanded version of MiFILE that will serve as the standard model implemented across the state. The three model courts include the 22nd Circuit Court (Washtenaw County), the 37th District Court (Warren), and the Ottawa County Probate Court.

In September the program team will begin meeting with the three model courts on a monthly basis. The focus will first be on case management system (CMS) integration and additional pre-implementation activities, such as completing a readiness assessment that will provide an understanding of each court’s current technology landscape and business processes.

Advisory Workgroups Update

The program team has also been holding advisory workgroup sessions to receive input across various stakeholder groups in the following areas: pilot courts, appeals, and bulk filing. Workgroups have focused on the following:

  • Pilot Courts – The Pilot Courts Workgroup was established to document and incorporate lessons learned and best practices from the pilot court implementations. This workgroup has been meeting since early spring and has focused on what did and did not work for the pilots, in the interest of helping to build a better standard solution. The group has provided input on e-mails generated to filers in MiFILE, process servers, issuing a summons, seals, order processing, electronic service, case evaluation, court reporter filings, clerk usability, forms, notes, and deleting cases. A survey will be sent out to the pilot and model courts to solicit input on standard filing types, rejection notices, seals, and nonpublic documents.
  • Appeals – The Appeals Workgroup began in October 2017 to provide input on how the MiFILE system will work with the Court of Appeals and the Michigan Supreme Court. The group reviewed the court rules and processes to determine the best option for appellate practice within the MiFILE system. During this same time, SCAO analysts observed and met with individuals from the Court of Appeals and the Michigan Supreme Court to review internal processing. Analysts are drafting proposed revisions to the appellate court rules and business requirements and will present them at the next workgroup meeting.
  • Bulk Filing – The bulk filing workgroup was established to inform the processes and system requirements around bulk filing. The Bulk Filing Workgroup met twice in May of 2018, first with court staff and then with law firms, to compile business requirements as they relate to bulk filing. SCAO is now working with ImageSoft to develop a bulk-filing process that will meet the needs of the stakeholders.

Questions?

For further information or questions, please contact efiling@courts.mi.gov.

MiFILE Filer Blog Introduction

This is the first in a series of articles for filers to the MiFILE system.  Filers generally fall into 1 or more of the following categories:

  1. Attorneys and their staff that work on cases in a Michigan trial court.  Michigan attorneys must have a State of Michigan bar number.  Out of state attorneys should review the rules for Pro Hac Vice Admission on the State Bar website.
  2. Other individuals that wish to file to a Michigan trial court.
  3. Government agencies that wish to file to a Michigan trial court.

If you are a new filer, we have some resources on the New Filer page that should help you get started.

Click here to see all the posts in this category.

Filer Blog Mailing List

If you’d like to be notified when new information is added to the site related to filers, please register below:

 

SCAO Help on Reducing MiFILE Notifications

MiFILE Michigan's Statewide E-Filing Initiative

Improvements to Expect in Coming Months

The MiFILE team has received feedback regarding the number of emails generated during filing submission. We are working on a number of improvements to this process. The focus over the next few months is to:

  • Increase training regarding notification settings, including recommendations. See below message for details;
  • Improve defaults for new filers and clarification on notification setting descriptions;
  • Remove statuses and emails that appear to be repetitive;
  • Improve content in email notifications.

Adjusting Personal Settings

The system does generate an email for every status for each filing. However, as a filer, you have the ability to adjust your personal settings. As the graphics below depict, simply click on “Settings” under “Main Pages” in the navigation pane and expand the “Notification Settings” pane.

filer notification settings

Notification Settings Overview

The emails related to each notification setting are listed below. Each Email is based on a change to the status of the filing in MiFILE. We are working to clarify this on the site. In the meantime, here is some information that may be helpful to determine which emails you would like to receive. We recommend receiving emails for the last two options: 1) When a Filing is marked as “Filed” and 2) When a Filing is marked as “Rejected”.

Setting Emails (current)
When my documents are received by the Court In Progress – The filing was submitted to the Clerk for review. The Clerk will either accept or reject it.

Accepted- Accepted – The filing has been accepted for payment by the Clerk. (Work is underway to remove this option, as it is the same as paid).

When a Payment transaction occurs Paid –The selected payment account has been charged for the submitted filing, and a receipt is available.

Payment Declined – Payment failed.

When a Filing is marked as “Filed”

 

Recommended

Case Created –The filing has been accepted by the Clerk, and a case number has been created.

Filed- Filed – The filing has been accepted by the Clerk.

When a Filing is marked as “Rejected”

 

Recommended

Payment Declined – Payment failed.

Rejected – The filing has been rejected by the Clerk.

If you want to be notified via text message, your contact information must include a validated mobile phone number.

We appreciate your patience during the transition.

Integrating to MiFILE Blog Category

The purpose of this blog is to provide some basic information to courts and other interested parties to help successfully integrate with the MiFILE system.

You can visit the MiFILE integration resource page for further details.  This post will be updated as changes are made to resources so that registered users can receive notification.  You can click here to register to receive notifications.

Click here to see all the posts in this category